Executive Administrator – Support Leadership Team

About the role

Visa is seeking an Executive Administrator to provide high‑level operational and administrative support to four senior leaders. This hybrid role blends calendar management, travel coordination, event planning, and stakeholder communication to keep the leadership team running smoothly.

Key responsibilities

• Deliver comprehensive administrative support to four members of the leadership team.
• Manage complex, fluid calendars and prioritize requests from internal and external partners.
• Coordinate domestic and international travel, event logistics, and global client study tours.
• Handle expense reporting, reconciliation, and related documentation.
• Build and maintain effective relationships with internal stakeholders and external clients.
• Plan and execute offsite team‑building events and employee‑engagement activities.
• Prepare agendas, emails, letters, presentations, spreadsheets, and pre‑reading materials.
• Collaborate with admin teams across the organization and support culture‑building initiatives.
• Liaise with cross‑functional teams globally to explore new technologies and provide recommendations.

Required profile

• Advanced administrative and organisational abilities to support senior leaders.
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, SharePoint, and Teams.
• Strong interpersonal skills for internal and external relationship building.
• Excellent written and verbal communication, especially handling confidential matters.
• Creative problem‑solving, decisive prioritisation, and a proactive, solution‑focused attitude.
• Demonstrated business acumen, sound judgement, and the ability to manage multiple tasks efficiently.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Microsoft SharePoint
• Microsoft Teams