Technical Records Officer

About the role

Toll Aviation is looking for a highly organised and detail-oriented Technical Records Officer to join its Aviation Maintenance team. Reporting to the Maintenance Controller, the role ensures the accuracy, integrity and compliance of aircraft maintenance records and operational documentation, validating maintenance and flight operations data and supporting maintenance control to keep the helicopter fleet airworthy and ready.

Key responsibilities

• Reconcile daily flight operations and maintenance records within aviation maintenance management systems.
• Validate aircraft maintenance data against operational records and documentation.
• Support maintenance teams with post-maintenance documentation and work package completion.
• Conduct quality checks of maintenance records, work packages and aircraft documentation.
• Maintain aircraft, engine and component records, including archiving and retention.
• Maintain and update hard-copy engine and component logbooks.
• Liaise with internal stakeholders on component records and maintenance documentation.
• Support the Maintenance Controller and the broader Maintenance Control function.

Required profile

• Experience in aviation maintenance, technical services, airworthiness or aircraft records management.
• A passion for accuracy, compliance and continuous improvement.
• Strong communication, problem-solving and stakeholder engagement skills.
• Attention to detail and a highly organised approach to work.
• Entitlement to work in Australia and willingness to undergo pre-employment checks including a criminal history check and medical.

Required skills

• Experience using Gannet or similar aviation maintenance software.
• Aircraft records management or document control experience in an aviation environment.
• Knowledge of aircraft maintenance processes and systems; AW139 experience is advantageous.
• Understanding of electronic document management and records retention systems.