Team Coordinator - Membership

About the role

NRMA is looking for a highly organised and proactive Team Coordinator to join its Membership team and support the General Manager, Membership and the General Manager, Digital. This is a full-time permanent position with hybrid arrangements: 3 days in the Sydney CBD and/or Olympic Park office and the option to work 2 days from home. The role keeps senior leaders focused and ahead of the curve, anticipating the team's priorities and supporting projects and business priorities.

Key responsibilities

• Manage and prioritise meeting requests and calendar schedules for General Managers, prepare agendas and take minutes and actions where required
• Manage competing requests on behalf of senior leaders
• Support the preparation of papers, updates and presentations for leadership forums
• Track deadlines, manage workflows and assist team projects
• Help prepare and format documents, reports and presentations, including monthly reporting
• Support quarterly and yearly planning and track execution
• Plan and run team meetings, events, workshops and conferences, including monthly All Hands, quarterly Town Halls and planning offsites
• Coordinate the operating rhythm, including agendas, actions and follow-ups
• Arrange travel and accommodation for team members and create itineraries
• Manage GM expenses and reconciliation, raise purchase orders and oversee vendor payments
• Liaise with external vendors or stakeholders when required
• Maintain an organised filing system for documents, records and confidential information
• Provide ad hoc administrative support to the EA to CMO

Required profile

• 5+ years of experience providing administrative support to senior leaders
• Ability to work in a fast-paced team environment
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to handle multiple tasks and prioritise effectively
• Strong stakeholder relationships, confidentiality and resourcefulness

Required skills

• MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

What we offer

• 5 weeks annual and recreation leave
• SIXT car rental, cruise and accommodation discounts
• Complimentary NRMA membership with Roadside Assistance and member discounts
• Discounts on personal insurance products
• Career growth and relocation within the group