Studio Support Coordinator

About the role

A client of Bespoke Careers is looking for a Studio Support Coordinator in Sydney CBD, NSW, on an initial contract basis, with flexibility for part-time or full-time hours. The role provides administrative support across studio operations, focusing on fee proposals, document management, data entry and keeping marketing and submission templates up to date. It suits an organised, detail-oriented person with 2+ years supporting architecture, design, engineering or professional services teams.

Key responsibilities

• Prepare and coordinate fee proposals, capability statements and other business development documentation.
• Maintain and update InDesign templates so documents are professionally presented and aligned with company standards.
• Help prepare, format and proofread submissions and client-facing documents.
• Manage data entry across internal systems, databases and project registers.
• Keep filing systems and document control processes accurate.
• Support project information, including templates, records and reporting documentation.
• Coordinate studio administration such as meeting scheduling, document distribution and general team support.
• Help maintain contact databases and business development records.
• Provide broader administrative support to studio leadership and project teams as needed.

Required profile

• Previous experience in a studio support, bid coordination, project administration or team administration role in design environments.
• 2+ years of experience preparing fee proposals and supporting business development activities (essential).
• Ability to work independently in a busy, collaborative team environment.

Required skills

• Adobe InDesign, including editing and managing document templates (essential)
• Data entry, database management and electronic filing systems
• Document formatting and administration with strong attention to detail
• Organisational and time management skills, and excellent written and verbal communication