Senior Executive Assistant - Investments Team

About the role

Marsh is looking for a Senior Executive Assistant to join its Investments team, part of the People and Investments business, based in Sydney. The role sits within the Strategic Initiatives Office and supports senior leaders in Marsh Investments, their teams and the Sydney office. It is a hybrid position with 3-4 days a week in the office.

Key responsibilities

• Manage complex calendars and diaries, coordinate meetings and appointments and anticipate conflicts to protect senior executives' time.
• Anticipate the executive's needs and make sound decisions on their behalf.
• Build relationships with internal and external stakeholders and act as a point of contact for inquiries and requests.
• Arrange domestic and international travel, process travel expenses, reconcile credit card statements and manage vendor invoices in line with Marsh policies.
• Draft, edit and proofread correspondence, reports and presentations, and manage incoming and outgoing communications.
• Coordinate onsite, virtual and hybrid meetings and events, including agendas, materials, room bookings, catering and audiovisual requirements, and take minutes and follow up on action items.
• Provide administrative and project coordination support for strategic initiatives, tracking progress and deadlines and preparing reports and presentations.
• Organise and maintain confidential files, records and documents, including version control and archiving.
• Collaborate with Executive Assistants and administrative colleagues to support leadership team activities and improve administrative processes.
• Coordinate local workplace initiatives and act as a key on-the-ground contact for colleagues and office services.

Required profile

• At least five years of proven experience as an Executive Assistant or in a similar role supporting senior executives.
• Experience supporting C-suite or senior leaders in a large, global, matrix organisation across multiple time zones and countries.
• Experience working in an investment environment or supporting investment professionals is a plus.
• Experience coordinating office operations, workplace initiatives, onboarding and colleague events is a plus.
• Applicants must have the right to work in Australia; a criminal and bankruptcy check is required before starting.

Required skills

• Strong organisational and time management skills, able to prioritise competing demands and meet deadlines.
• Excellent written and verbal communication, attention to detail and discretion with confidential information.
• Ability to build relationships and work effectively with people at all levels.

What we offer

• Professional development opportunities and supportive leaders.
• A vibrant, inclusive culture with a range of career opportunities.
• Benefits and rewards designed to enhance well-being.