School Liaison Officer

About the role

Bundanon, an art museum in the Shoalhaven region of NSW, is looking for a part-time School Liaison Officer to support its Learning team. The role provides high-quality administrative assistance for Learning team events and social impact projects, maintains professional communication with Learning clients such as schools and teachers, and coordinates projects and events through data management and onsite support. It reports to the Learning Manager.

Key responsibilities

• Communicate professionally with preschools, K-12 schools, tertiary, adult and other community groups to organise Learning events and social impact projects.
• Facilitate and document enquiries, calendars and bookings for existing and potential clients.
• Provide onsite event support for registration, evacuation, evaluation, ticket redemption and liaison with bus drivers and contractors.
• Maintain the database of events, clients and contacts, and help compile internal reports, external reports, grant applications and acquittals.
• Handle correspondence, invoices and evaluation data, and update Learning team documents such as terms and conditions, handbooks, registration forms and allergen declaration books.
• Data entry of shifts according to the Learning Manager's roster, and coordinate meetings with the Learning team and stakeholders.
• Liaise with Visitor Services, Live Events and Natural Resource Management and Operations staff, and attend weekly Work in Progress meetings.

Required profile

• Experience providing high-level administrative support to a busy team.
• Experience working in educational contexts and with First Nations communities and individuals.
• Qualifications or significant experience in business administration.
• Ability to work independently and in a team, and occasionally evenings and weekends.
• Desirable: knowledge of school excursion legal and policy considerations, and experience in a gallery, museum or community engagement context.

Required skills

• Competency in Microsoft Office 365 applications.
• Demonstrated skills using specialised software or databases.
• Desirable: event management, rostering and accounting software (e.g. Momentus, Xero, Deputy, Employment Hero).

Applicants must hold a Working with Children Check, a National Police Check and a current driver's licence. Applications (CV and cover letter with a statement against the selection criteria) are submitted through the job platform by 4 November 2026.