Recruitment and Operations Coordinator

About the role

We are looking for a Recruitment and Operations Coordinator to be the operational heartbeat of our fast‑growing boutique resourcing business. You will support legal secondments, permanent recruitment and flexible placements while keeping internal systems, communications and events running smoothly.

Key responsibilities

• Prepare and coordinate recruitment paperwork, offer letters and extensions.
• Manage onboarding, induction, off‑boarding, compliance checks and timesheet administration in Employment Hero.
• Coordinate candidate, lawyer and client communications, including follow‑ups and reminders.
• Support migration to Notion, maintain data hygiene and enrich records.
• Schedule meetings, manage diaries and arrange travel.
• Screen applications, format CVs and organise welcome packs and client gifts.
• Maintain accurate candidate and client records in Notion, Employment Hero and SharePoint.
• Manage job postings, document libraries and team calendars.
• Generate reports from Excel, Notion and Employment Hero; assist with client invoicing and basic finance administration.
• Help renew licences, insurances and practising certificates.
• Assist with planning online and in‑person events, including venue booking, catering and speaker coordination.
• Support the Marketing team with content coordination and platform management.

Required profile

• Highly organised with strong attention to detail.
• Tech‑comfortable and proactive, able to bring structure to a fast‑paced environment.
• Enjoys variety in day‑to‑day tasks and collaborating across recruitment, marketing and operations.

Required skills

• Notion
• Employment Hero
• SharePoint
• Microsoft Outlook
• Microsoft Excel

What we offer

• Core team membership working directly with the Associate Director and Founder.
• Exposure to recruiting, marketing, events and operations.
• Opportunity to develop technical, client‑communication and project‑coordination skills.
• Close‑knit team culture that values initiative, continuous improvement and collaboration.