Project and Procurement Officer

About the role

Hudson is seeking an organised and proactive Project and Procurement Officer to provide administrative, financial and coordination support to an infrastructure and capital works team. Working alongside project managers and technical staff, you will help ensure projects are well organised, appropriately documented and supported throughout their lifecycle.

Key responsibilities

• Provide day-to-day administrative support across infrastructure and capital works projects.
• Maintain project documentation, registers, schedules and correspondence.
• Assist with budget tracking, financial administration and project reporting.
• Coordinate procurement activities, including RFQs, tender documentation and contract administration.
• Assist with contractor monitoring, contract renewals and compliance reporting.
• Prepare meeting minutes, briefing notes, progress updates and management reports.
• Liaise with contractors, consultants, internal teams and other stakeholders.
• Maintain accurate records and support continuous improvement of project processes.

Required profile

• Certificate IV or Diploma in Business Administration, Project Management or a related discipline.
• Experience in project administration, contract administration or infrastructure project support.
• Exposure to procurement processes and contract documentation.
• Experience with financial administration and document management systems.
• Strong written and verbal communication skills.
• Experience in Local Government, TechOne, asset management or infrastructure projects is highly regarded.

Required skills

• Advanced Microsoft Office skills, particularly Excel, Word and Outlook.

For Australian-based contract and temporary roles, the pay rate is inclusive of the mandatory 25% casual loading; this applies only to contract and temporary roles, not permanent or fixed-term ones. Due to Victorian labour hire licence restrictions, Hudson is not advertising, offering or accepting applications for contract, temporary or labour hire roles based in Victoria or connected to Victoria.