Personal Assistant & Office Coordinator

About the role

Reporting directly to the General Manager, this is a pivotal Personal Assistant and Office Coordinator role supporting both the leadership team and the day-to-day operations of the business. You will manage the General Manager's diary, travel, meetings and priorities while also overseeing office administration, events, marketing coordination and staff support. The role suits someone who thrives in a fast-paced environment, enjoys variety and takes pride in keeping people and processes organised.

Key responsibilities

• Executive support: manage the General Manager's diary, meetings and travel; prepare agendas, presentations, reports and meeting materials; coordinate leadership, customer and supplier meetings; process corporate credit cards, expenses and general administration; act as a key point of contact for confidential business matters.
• Office and business support: oversee day-to-day office operations and administration; manage office supplies, kitchen consumables, cleaners, first aid and security access; coordinate uniforms, merchandise, company equipment and subscriptions; organise staff events, monthly BBQs and team functions; support onboarding and administration for apprentices and new employees.
• Marketing and administration: support marketing activities across Euroline, EuroPanel and EuroDoors; coordinate photography, trade shows, project promotions and marketing collateral; provide administrative support for EstimateOne and tender submissions; maintain business records, databases and document management systems.

Required profile

• Experience as an Executive Assistant, Personal Assistant, Office Manager or similar role.
• Previous experience supporting a General Manager, Director or senior leader.
• Exceptional organisation, prioritisation and communication skills.
• A proactive, hands-on approach with strong attention to detail.
• The ability to manage competing priorities with professionalism and discretion.
• Experience in construction, manufacturing or a project-based environment is highly regarded.

Required skills

• Advanced Microsoft Office skills, particularly Outlook, PowerPoint and Excel.