Pre Construction Administrator

About the role

A family-owned Tier 3 construction business with over 20 years of success is looking for a Pre Construction Administrator in Victoria, Australia. Working closely with the Pre-Construction Manager, you will handle permits and approvals, document control and client specifications so that everything is in place before the build begins. The role suits someone with construction administration experience (preferably in commercial construction) and/or a Building and Construction qualification.

Key responsibilities

• Follow up with the Business Development team to secure full project information and complete client profiles.
• Save and organise technical, design and client documents in their designated digital file structures.
• Attend project coordination meetings, take minutes and distribute action items.
• Source and purchase land titles, plans of subdivision and legal certificates as needed.
• Obtain and interpret planning property reports to highlight site constraints.
• Compile and verify documentation ready for building permit submissions.
• Submit and track applications via the PSI Global platform and secure secondary authority approvals.
• Act as secondary point of contact for Building Surveyors.
• Input and manage client selections and technical specifications in the Programma system.
• Update design mood boards and keep creative assets aligned.

Required profile

• Strong attention to detail and the ability to multitask.
• Building and Construction qualification highly regarded.
• 2-3 years' experience in a similar role is desirable.