Practice Administrator (Legal Secretary)

About the role

Clayton Utz is looking for an experienced legal secretary to join its Disputes team in Sydney as a Practice Administrator on a full-time, permanent basis. The role provides high-quality administrative and secretarial support to one partner and a small team of lawyers, and works with other PAs across the group to give ad-hoc support to other partners when needed.

Key responsibilities

• Provide high-level secretarial and administrative support
• Manage the diary, organise client meetings and arrange travel
• Handle phones, email, electronic diaries and voicemails
• Manage billing and accounts monthly, including client reporting
• Manage inbox and prompt authors where required
• File and matter management, including opening and closing matters
• Run conflict searches on the firm's database and prepare conflict emails
• Manage practice expenses, reporting and financial hygiene
• Administer quality and risk responsibilities for the Practice

Required profile

• Minimum 5 years' experience in a legal secretarial role supporting Partners or C-level executives
• Proactive, team-focused and collaborative approach
• Excellent written and verbal communication skills
• Organised and efficient, able to prioritise to meet deadlines

Required skills

• Experience with billing processes, including Aderant / CMS or similar financial software
• Intermediate Microsoft Office (Word, Excel, PowerPoint, Outlook)

What we offer

• World-class infrastructure and resources, including the AI platform Harvey
• Health and wellbeing initiatives, including lifestyle and gym membership discounts
• Up to 26 weeks' paid parental leave with flexibility over two years, plus paid superannuation
• Option to purchase up to 4 weeks of additional leave annually

Candidates apply through the recruiter for the role; agency submissions are accepted only through the Clayton Utz Recruitment Team.