Personal and Executive Assistant

About the role

We are seeking a highly organised Personal and Executive Assistant to support the Founder of a fast‑growing venture portfolio. You will work directly with the Founder, handling both executive and personal tasks across multiple time zones and business lines.

Key responsibilities

• Own the Founder’s calendar end‑to‑end across Australian, UK and US time zones.
• Clear the inbox daily, triage messages, draft replies and escalate only critical items.
• Manage direct messages on all social platforms, ensuring timely personal responses.
• Prepare briefing material for every meeting, including participants, objectives and success criteria.
• Book and coordinate domestic and international travel, including itineraries and accommodations.
• Process invoices, manage the company card, and reconcile monthly expenses.
• Maintain a master task list across all ventures and drive items to completion.
• Facilitate communication between stakeholders to prevent bottlenecks.
• Handle weekly grocery, household orders, laundry, dry‑cleaning and personal errands.
• Schedule personal appointments, coffee runs, lunch deliveries and any ad‑hoc requests.

Required profile

• Relentlessly organised with a track record of never dropping tasks.
• Proactive and comfortable operating without detailed instructions.
• Excellent written communication, able to draft on behalf of senior leadership.
• Discreet with access to confidential financial, business and personal information.
• Flexible to shift between high‑level strategic work and routine personal tasks without ego.
• Valid driver’s licence, own car and ability to travel internationally on short notice.

Required skills