Office Manager

About the role

A privately owned Australian investment group, which owns a portfolio of well-known retail destinations, is looking for an Office Manager to run its head office and keep a second office in line. The leadership team is self-sufficient and books its own diaries and manages its own inboxes; the role takes work off their plate such as supplier negotiations, facilities and event organisation. The work is hands-on and changes with the business's needs.

Key responsibilities

• Own the office contracts and suppliers, including electricity, telecommunications, IT support and insurance, comparing options and negotiating rather than accepting renewals.
• Run the office day to day: stationery, kitchen and amenities, maintenance, building management, meeting rooms and deliveries.
• Lead the receptionist, own the daily office routine and cover reception when needed.
• Run onboarding for new starters, from workspace and equipment setup to inductions.
• Plan events, functions and catering.
• Support senior leaders with bookings, travel, document preparation, DocuSign and ad hoc requests.
• Pick up work that is not on a list, including supporting events and marketing activity across the retail destinations.

Required profile

• Several years running an office or supporting senior people in a private or owner-operated business.
• Experience managing suppliers and contractors, with the confidence to challenge a price.
• Clear, professional communication with leaders, staff, visitors and suppliers.
• A stable career history showing you finish what you start.
• Comfortable owning a supplier contract from comparison to signature, leading a receptionist and switching between several tasks in a day.

Required skills

• Sound judgement on the basics, such as finding an energy retailer or sorting an IT problem.
• Microsoft 365, with the ability to pick up new systems quickly.