Office Manager

About the role

ZenaTech is seeking an experienced Office Manager to handle office administration and bookkeeping functions, supporting its AI drone and SaaS operations. The role requires strong organizational abilities and the capacity to manage multiple tasks independently.

Key responsibilities

• Oversee daily office operations, maintain databases, records and filing systems.
• Schedule meetings, resolve client issues, and assist in crew management.
• Process invoices, purchase orders, manage vendor relationships and resolve billing discrepancies.
• Maintain accurate financial records using Xero and reconcile ledger accounts.
• Support month‑end and year‑end closing, generate financial statements and ensure compliance with company policies.
• Assist HR tasks such as onboarding, payroll processing, time‑off tracking and employee record maintenance.

Required profile

• 5–7 years of experience in office administration or similar roles.
• College degree in business, finance, operations or related field (preferred).
• Excellent written and verbal communication skills in English.
• Strong organizational, problem‑solving and self‑starter attitude.

Required skills

• Proficiency with Xero accounting software.
• Bookkeeping and general ledger management.