Office Co‑Ordinator

About the role

The Office Co‑Ordinator will be the first point of contact for internal staff, visitors and customers, providing essential day‑to‑day office coordination and administrative support across multiple locations.

Key responsibilities

• Manage reception duties, greet visitors and handle incoming calls.
• Coordinate office supplies, logistics, ordering and deliveries across sites.
• Support staff requests for printing, meeting setups and catering.
• Maintain office presentation standards, including daily cleaning of common areas.
• Book and coordinate domestic and international travel, process travel invoices and allocate project codes.
• Administer building access, user accounts and licence records.
• Log and manage ad‑hoc tickets in the OSCAR Task Management System.
• Provide administrative support to Accounts Payable, including invoice processing and coding checks.
• Coordinate uniforms, graduate shared houses and training logistics.

Required profile

• Previous experience in reception, office administration, operations support or facilities coordination.
• Experience supporting administrative or finance functions such as invoice processing and coding.
• Strong professional communication and customer service orientation.
• Excellent organisation, time‑management and attention to detail.
• Professionalism and discretion handling confidential information.

Required skills

• Proficiency with Pronto system.
• Experience using Bluebeam.
• Familiarity with OSCAR task management.
• Telstra account administration knowledge.
• Google Workspace or Microsoft Office suite.