Office Assistant - Adelaide

About the role

LGT Wealth Management, a private wealth management firm focused on institutional-quality investment portfolios for Australian clients, is looking for an Office Assistant for its Adelaide office. The role liaises with the Head of Facilities and supports Associates, Investment Advisers and the Facilities team across Australia.

Key responsibilities

• Act as the first point of contact for the Adelaide office: answer calls, greet clients and visitors and direct enquiries.
• Coordinate client functions and marketing events with the Investment Advisers and the Marketing team.
• Plan and prepare meetings, in-house events, conferences and conference calls; oversee meeting rooms, including scheduling, tidiness and occupancy.
• Organise catering for client meetings and events, set up video conferences and support meeting room technology.
• Oversee mail, administration and delivery of post, couriers and scheduled deliveries.
• Maintain inventory, unpack office supplies and stationery, and coordinate maintenance and repairs to keep the workplace safe and functional.
• Provide food and beverage service to clients and keep kitchen areas clean.
• Support credit card and expense claims for Investment Advisers and the Facilities team, and assist with travel bookings.

Required profile

• Minimum of three years' experience in a customer service or front desk reception role in a corporate environment.
• Experience in an administration role.
• High school completion.
• Client service orientation, detail-oriented with strong organisational and time-management skills, and able to multi-task.
• Excellent verbal, written and interpersonal communication skills.
• Professional business appearance; flexibility with hours of operation may be required.
• Experience with high-end clients is desirable.