Office Administrator

About the role

The Office Administrator will be the primary point of contact for our West Coast office, ensuring front‑of‑house operations run smoothly and professionally. You will support both corporate and site‑based teams with administrative, financial, travel, and facilities tasks, contributing to efficient daily operations and a positive experience for employees and visitors.

Key responsibilities

• Welcome all visitors and manage the reception area.
• Prepare and equip meeting rooms for scheduled sessions.
• Provide administrative support to the Executive Assistant.
• Book travel arrangements and ensure staff are equipped for trips.
• Maintain office supplies and oversee facilities upkeep.
• Assist with financial and reporting tasks as needed.

Required profile

• Motivated self‑starter with strong initiative and proactive attitude.
• Excellent verbal and written communication skills.
• Ability to work collaboratively within a busy team handling complex maritime projects.
• Capacity to obtain and maintain an Australian Defence Security Clearance.

Required skills

• Microsoft Word
• Microsoft Excel
• IFS database system

What we offer

• Flexible working policies, including flexible start/finish times and hybrid options.
• Generous leave entitlements such as wellbeing, volunteer, parental, and defence reservist leave.
• Access to internal development programs, LinkedIn Learning, and study leave.
• Discounts through the beRewarded platform across retail, health, and more.