Office Administrator - Defence Program

About the role

Raytheon Australia, based at RAAF Base Amberley, is looking for an Office Administrator to join its Air Combat Electronic Attack Sustainment Program. Reporting to the Deputy Program Manager, the role is central to the program's success and suits a dynamic, adaptable and customer-focused administrator who can build networks and contribute to a collaborative workplace. The position is hybrid.

Key responsibilities

• Create a professional, welcoming and efficient workplace, giving visitors and contractors a warm, professional first impression and delivering excellent customer service.
• Maintain accurate records, support data entry and assist with document control so information stays organised, secure and accessible.
• Work with the Program buyer to process procurement requests, track purchases and support timely delivery of goods and services.
• Process goods receipting, monitor workflow approvals and support timely invoice payments and strong vendor relationships.
• Keep office supplies, kitchen amenities, stationery and workplace resources stocked.
• Coordinate program functions, events and team activities, managing details and communications.

Required profile

• Experience working in an office environment, able to manage multiple priorities and meet deadlines.
• Ability to work autonomously, taking initiative and seeking guidance from senior team members when needed.
• Strong organisational skills, attention to detail and a collaborative, diplomatic approach to problem-solving.
• Eligible to obtain and maintain an Australian security clearance as needed.

Required skills

• High-level proficiency in Microsoft Office Suite.
• Experience with SharePoint administration and record management is desirable.
• Ability to apply knowledge of project, program or business systems to support operations and suggest improvements.