Logistics Coordinator

About the role

The Logistics Coordinator supports the Logistics Manager in coordinating the end-to-end logistics of chiller and airside equipment, from factories overseas through international shipping, Australian ports, warehousing and final delivery to customer sites. The role focuses on day-to-day logistics execution, accurate documentation, shipment visibility and cost administration to support timely and efficient project delivery.

Key responsibilities

• Coordinate factory dispatch, international freight, port movements, warehousing and delivery to customer sites, working with factories, freight forwarders, customs brokers, transport providers and warehouses.
• Maintain shipment schedules and tracking records, communicate delivery updates and escalate delays, discrepancies and exceptions to the Logistics Manager.
• Collect, check and maintain shipping and import documentation, liaising with factories, freight forwarders and customs brokers to support timely clearance.
• Coordinate warehouse receipts, storage and dispatch, and confirm delivery bookings, site-access requirements and receiving arrangements with project teams and logistics providers.
• Check freight, transport and warehousing invoices against agreed charges, allocate costs to projects and follow up discrepancies and accounts-processing requirements.
• Maintain logistics records, delivery dockets, proof of delivery and routine status reports.
• Support compliance with company procedures and transport and safety requirements, identify process improvements and provide administrative cover when needed.

Required profile

• 1-3 years of experience in logistics, freight, transport or supply chain coordination, including international shipping and import exposure.
• Working knowledge of shipping documentation, Incoterms and the roles of freight forwarders and customs brokers.
• Strong organisation and time management, high attention to detail, clear written and verbal communication and a proactive, independent approach to problem-solving.
• Desirable: HVAC, mechanical equipment or project-based logistics experience; large, heavy or oversized equipment deliveries; third-party warehousing coordination; ERP or transport management system familiarity; relevant qualifications in logistics, supply chain or international trade.

Required skills

• Microsoft Excel and Word
• Shipping documentation and Incoterms