Front Office Coordinator

About the role

The Front Office Coordinator will be the first point of contact for visitors and callers, ensuring a professional and welcoming environment. This role supports the executive team and overall office operations in a fast‑paced, dynamic setting.

Key responsibilities

• Answer and direct telephone calls, greet visitors and manage front‑desk enquiries.
• Maintain and book meeting rooms, set up boardroom for teleconferences and ensure equipment is up to date.
• Manage the CEO’s diary, schedule appointments and confirm via email.
• Handle incoming and outgoing mail, courier services and record transactions in the LEAP system.
• Order and replenish stationery, kitchen supplies and office equipment.
• Oversee building services, security, fire safety, cleaning and equipment contracts.
• Arrange travel, accommodation and flight bookings for staff.
• Provide basic IT onboarding support and liaise with the IT team for issue resolution.
• Maintain reception manuals, birthday card list and vehicle service schedules.

Required profile

• Minimum five years of experience in reception or administrative roles.
• Excellent organisational, time‑management and multitasking abilities.
• Strong verbal and written communication skills.
• Professional appearance and a positive, can‑do attitude.

Required skills

• Proficiency in Microsoft Office suite.
• Experience using Skype for Business.