Executive Officer

About the role

The Executive Officer provides high‑level, professional and confidential administrative and business support to the Executive Manager, ensuring that the office operates in line with the strategic direction of FSQ. This role is pivotal in maintaining efficient communication, record‑keeping and stakeholder relationships across the organisation and external partners.

Key responsibilities

• Deliver ethical, confidential executive support and credible advice to the Executive Manager.
• Track, distribute and manage correspondence while maintaining high‑quality records in compliance with legislative requirements.
• Provide timely administrative assistance under tight deadlines to enable the Executive Manager’s performance.
• Establish and nurture relationships with internal staff, government agencies and external parties for service delivery.
• Coordinate meeting administration, including agenda preparation, paper distribution and follow‑up actions.
• Develop, implement and review administrative, financial and HR management systems and filing procedures.
• Prioritise conflicting requests, exercise discretion and act autonomously on behalf of the Executive Manager.
• Undertake additional duties related to the operational needs of the Executive Manager.

Required profile

• Proven experience in providing confidential executive or senior‑level administrative support.
• Strong organisational, communication and problem‑solving abilities.
• Ability to manage records and documentation in line with legislative standards.
• Experience liaising with internal and external stakeholders, including government bodies.
• Capacity to work independently, prioritize tasks and meet strict deadlines.

Required skills