Executive Assistant to the Managing Director

About the role

Symal, a group of companies and one of Australia's largest self-performing contractors, is seeking an Executive Assistant to support its Managing Director and act as a trusted partner to the executive leadership team. The role goes beyond a traditional EA position: it acts as an extension of the Managing Director, managing priorities, coordinating key business activities, supporting governance requirements and ensuring the MD is prepared for every meeting, decision and stakeholder interaction. It also supports the Chair and Non-Executive Directors.

Key responsibilities

• Manage the Managing Director's diary so time aligns with business priorities.
• Prepare executive briefings, Board papers, agendas and meeting materials.
• Coordinate Board and Committee meetings, including documentation, minutes and action tracking.
• Manage executive communications and stakeholder engagement with professionalism and discretion.
• Coordinate investor roadshows, reporting season activities, executive events and travel arrangements.
• Follow up actions, manage deadlines and ensure the MD is fully prepared for key meetings and commitments.

Required profile

• Proven experience supporting a Managing Director or CEO within an ASX-listed organisation.
• Strong Board and governance experience, including preparing Board materials and liaising with Directors and the Chair.
• Exposure to investor relations activities such as roadshows, reporting season requirements and executive events.
• Experience supporting a CFO or General Counsel, exposure to reporting cycles and market announcements, or experience in infrastructure, construction, engineering or similar complex corporate environments.
• Highly regarded: strong judgement, discretion and experience handling confidential information.

Required skills

• Outstanding organisational skills, able to manage competing priorities and anticipate business needs.
• Excellent communication and stakeholder management skills.
• Ability to act as a trusted extension of the Managing Director by following up actions and coordinating priorities.

What we offer

• Early career support, specialised learning and leadership development programs.
• Wellness benefits, discounted health insurance, a perks and rewards platform and an employee assistance program.
• A social calendar with events and breakout spaces.
• Inclusion initiatives Shine, Resolve and Wamarra for women, veterans and Aboriginal and Torres Strait Islander peoples.