Executive Assistant to the COO

About the role

Paywise helps Australians maximise their income through salary packaging and novated leasing solutions. It is looking for an Executive Assistant to the COO in Melbourne, a trusted role that manages priorities, coordinates key activities and keeps information flowing across the business. Beyond executive support, the role oversees executive team travel management and corporate hospitality and event activities.

Key responsibilities

• Provide proactive and confidential support to the COO, managing priorities, diary commitments and communications
• Coordinate meetings, travel arrangements and related logistics
• Prepare presentations, reports and business correspondence
• Build and maintain relationships with internal and external stakeholders
• Manage corporate hospitality activities, memberships and events
• Support budgeting, reporting and administrative processes
• Support the smooth operation of the COO function

Required profile

• Organised, proactive and solutions-focused, able to anticipate needs and work confidently with senior stakeholders
• Sound judgement, discretion, attention to detail and a drive to keep things running smoothly
• Desirable: 2 years' experience in a senior Executive Assistant role, and previous experience supporting a C-suite executive
• Desirable: experience coordinating corporate hospitality, events or ticket management, and understanding of FBT and corporate entertainment requirements

Required skills

• Exceptional organisational, communication and relationship-building skills
• Strong judgement, prioritisation and problem-solving
• Excellent written communication and attention to detail

What we offer

• Modern office in Melbourne Central
• Competitive salary plus superannuation
• Loyalty leave (additional paid leave for longer tenure)
• Career development and ongoing training
• Employee benefits including salary packaging
• Employee Assistance Program with 24/7 confidential support