Executive Assistant to the Chief Executive

About the role

The Executive Assistant provides high‑level support to the Chief Executive of a not‑for‑profit society operating in South Australia. Working in a fast‑paced environment, the role acts as a trusted partner, coordinating executive priorities, governance activities and stakeholder engagement.

Key responsibilities

• Manage the Chief Executive’s complex diary, arrange travel, and coordinate meetings and events.
• Prepare, draft and circulate correspondence, reports, presentations and briefing papers.
• Coordinate internal and external meetings, including venue bookings, catering and logistics.
• Administer governance meetings (Board, Council, Executive Committee, etc.) and ensure timely distribution of notices, agendas and minutes.
• Maintain corporate records, databases and compliance documentation with confidentiality.
• Liaise professionally with Board members, Councillors, government representatives, sponsors and service providers.
• Oversee general office functions, meeting‑room coordination, hospitality supplies and process related administrative documentation.

Required profile

• Demonstrated ability to provide high‑level executive support in a dynamic environment.
• Exceptional organisational skills and sound judgement.
• Discretion and professionalism when handling sensitive information.
• Strong communication skills for interacting with senior stakeholders and external partners.
• Ability to manage competing priorities accurately and efficiently.

Required skills