Executive Assistant to Head of Secondary

About the role

Maitland Christian School is seeking a highly organised, professional and proactive Executive Assistant to the Head of Secondary to provide high-level administrative and executive support within its Secondary School. The role supports the Head of Secondary in the leadership and operation of the school, coordinating administrative processes, communications, events and day-to-day activities. The position is full-time, based in Maitland, NSW, with a commencement date of January 2027.

Key responsibilities

• Provide executive-level administrative support to the Head of Secondary.
• Manage calendars, appointments, meetings and correspondence.
• Prepare reports, presentations, agendas, minutes and other documentation.
• Act as a key point of contact for staff, students, parents and the wider school community.
• Coordinate secondary school events, meetings, information sessions and other activities.
• Maintain accurate records and confidential documentation.
• Support operational, compliance and reporting requirements.
• Coordinate administrative processes and projects that support the school's functioning.

Required profile

• A committed Christian faith, active involvement in a local church and a desire to support the mission and values of Christian education.
• Experience in an Executive Assistant, administration, office management or similar professional support role.
• Exceptional organisational skills, able to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• High level of professionalism, initiative and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong interpersonal skills and ability to work independently in a collaborative team.

Required skills

• Advanced proficiency in Microsoft 365.
• Confidence using contemporary technology and AI-enabled tools to improve administrative efficiency.