Executive Assistant to CEO

About the role

The Office of the CEO supports the Executive Leadership Team, the Board and key internal and external stakeholders, keeping executive priorities, communications and engagements running smoothly. Reporting directly to the CEO, you will provide trusted, proactive executive and administrative support and help the CEO and CFO manage their demanding schedules. You will also support the Executive Leadership Team from the Preston Support Office.

Key responsibilities

• Manage complex diaries, inboxes and meeting requests, prioritising commitments and coordinating access to executives.
• Organise travel, appointments and events, ensuring schedules and arrangements are accurate and efficient.
• Prepare and proofread presentations, reports, correspondence and other executive documents.
• Coordinate communications on behalf of executives, screening enquiries and directing matters appropriately.
• Research and assemble briefing information, agendas and supporting materials ahead of meetings.
• Plan regular and ad hoc events, including venue sourcing, supplier proposals, costings and stakeholder coordination.
• Coordinate procurement and expense management activities.
• Build working relationships with the Board, leadership team and external stakeholders while maintaining confidentiality.

Required profile

• Significant Executive Assistant experience supporting senior executives and leadership teams within a listed business.
• Proven ability to build trusted relationships with senior leaders and diverse stakeholders.
• Strong written and verbal communication skills and meticulous attention to detail.
• Ability to research, analyse and present information in polished reports, agendas and presentations.
• Excellent planning, time management and prioritisation skills, including under pressure.
• Sound judgement, initiative, adaptability and a high degree of confidentiality and discretion.
• A qualification in Administration or Business is preferred; a current driver's licence is required.

Required skills

• Advanced proficiency in Microsoft Word, Excel, PowerPoint and SharePoint.

What we offer

• Learning and development programs, including leadership courses and a Women In Leadership program.
• Annual salary reviews linked to performance.
• Work from home one day per week, with flexible arrangements for other circumstances.
• Six weeks of paid parental leave for primary carers and one week for secondary carers.
• Team member discounts through Flare, including healthcare premiums with Bupa Healthcare, banking benefits with Comm Bank, novated leasing and a discount card for Chemist Warehouse pharmacies.
• Confidential Employee Assistance Program (EAP) services.
• Subsidised onsite canteen and a complimentary shuttle bus to the Preston office.