Executive Assistant – Research & Enterprise

About the role

The University of Melbourne is seeking a proactive Executive Assistant to support two senior leaders within the Melbourne Research & Enterprise Portfolio. You will play a pivotal role in ensuring smooth executive operations, enabling the university’s research excellence and strategic partnerships.

Key responsibilities

• Manage complex diaries, travel arrangements and expense reporting for two executives.
• Handle incoming correspondence, draft responses and prioritize requests.
• Coordinate committees and meetings, including scheduling, agenda preparation, minute‑taking and hybrid technology support.
• Develop and maintain administrative systems, records and workflows to sustain high‑quality portfolio operations.
• Collaborate with the Executive Support team to streamline processes and drive continuous improvement.

Required profile

• Significant experience providing high‑level executive assistance in a complex, confidential environment.
• Proven ability to manage competing priorities, tight deadlines and detailed logistics.
• Excellent written communication skills, capable of tailoring messages for senior stakeholders.
• Strong judgement, discretion and a professional approach to handling sensitive information.

Required skills

• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Zoom and related virtual‑meeting platforms.

What we offer

• Competitive salary range $100,847‑$109,163 per annum plus 17% superannuation.
• Flexible work arrangements and a supportive inclusive culture.
• Professional development programmes, including leadership and learning platforms.
• Comprehensive health, wellbeing and discounted services.