Executive Assistant & Office Administrator

About the role

We are seeking an experienced Executive Assistant and Office Administrator to support our Marketing & Communications and Corporate Affairs teams in Rhodes. Reporting to the Marketing & Communications Director Oceania, you will provide high‑level administrative support, manage calendars, travel, events and stakeholder communications while maintaining confidentiality.

Key responsibilities

• Maintain and manage calendars for the Director of Marketing & Communications and the Director of Corporate Affairs, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements and related logistics.
• Handle expense reports, budgets, catering, and meeting requirements.
• Plan and execute internal and external events, including monthly and quarterly business meetings and marketing functions.
• Prepare agendas, take minutes, consolidate presentations and liaise with presenters.
• Manage document approvals, team organisation charts, contact lists and purchase order processes.
• Facilitate new team member inductions and onboarding.
• Collaborate with fellow executive assistants across departments.

Required profile

• 5+ years of experience as an executive assistant supporting senior leaders.
• Proven ability to work under pressure in a dynamic environment.
• Strong verbal and written communication, organisational and discretion skills.
• Eligibility to work in Australia.
• Willingness to undergo pre‑employment checks.

Required skills

• Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Calendar management tools.
• Concur expense management system.
• General communications technology.

What we offer

• Hybrid working model.
• Access to five additional days of leave for health and wellbeing.
• Opportunity to work with a global FMCG leader and develop your career.