Executive Assistant – Level 2

About the role

The Executive Assistant – Level 2 provides high‑level administrative support to senior leaders, ensuring smooth daily operations and representing the firm professionally. This role demands confidentiality, strong organizational skills, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Act as an extension of the leader, handling communications (email, phone, fax) while the leader is traveling.
• Prepare reports, meeting minutes, correspondence, and edit documents, spreadsheets, and presentations.
• Manage calendars, schedule appointments, arrange itineraries, and ensure meetings start on time with all materials prepared.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls, take accurate messages, and prioritize multiple tasks under strict deadlines.
• Handle daily correspondence, filing, and mail distribution, routing client documentation as needed.
• Safeguard confidential information and contribute to process improvements and policy development.
• Mentor and train less‑experienced team members and support additional office administrative tasks.

Required profile

• High school diploma or equivalent.
• Minimum 5 years of experience supporting senior management in a professional services environment.
• Excellent grammatical and proofreading abilities.
• Proven ability to handle sensitive and confidential matters with discretion.
• Alignment with Ryan’s values: Pursue Excellence, Wired to Win, Generosity Matters, Build Trust, Integrity Always.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Advanced calendar and travel management.
• Strong written communication and document editing.

What we offer

• Opportunity to work with senior leaders in a dynamic firm.
• Professional development and mentorship.
• Collaborative culture that values integrity and excellence.