Executive Assistant - Legal and Clinical Governance

About the role

Calvary Health Care is looking for an Executive Assistant to provide high-level, confidential and proactive executive and administrative support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. The role coordinates executive diaries, prepares governance materials, supports committees, tracks key actions and deadlines and manages stakeholder relationships across both portfolios. It is a permanent full-time position based in Sydney with hybrid/flexible working arrangements available.

Key responsibilities

• Manage executive diaries, correspondence, competing priorities and meeting coordination for the two executives.
• Coordinate executive, Board and governance committee processes, including agendas, papers, minutes, decision records and action registers.
• Prepare, review and quality assure executive and Board-level correspondence, reports, briefings, presentations and other key documentation.
• Handle confidential and legally sensitive correspondence, records, matter files and deadlines, protecting privileged information.
• Support tracking of legal matters, claims, contracts, regulatory requests and information required by external legal advisers, insurers and regulators.
• Assist with clinical governance reporting and assurance, including quality and safety reports, policy reviews, accreditation actions and regulatory commitments.
• Monitor actions, emerging issues and key deliverables, coordinating information across services and escalating risks or delays.
• Provide broader executive support, including stakeholder liaison, research, travel coordination, expense reconciliation and portfolio administration.

Required profile

• Experience providing high-level support to senior executives with complex portfolios.
• Demonstrated experience coordinating executive or governance committee processes, including agendas, papers, minutes and action tracking.
• Proven ability to handle legally privileged, clinically sensitive, commercially confidential and personally sensitive information with discretion.
• Strong governance discipline, including document control, deadline management, quality assurance and escalation of material risks or delays.
• Excellent written and oral communication, able to draft and edit executive and Board-level documents to a high standard.
• Ability to work autonomously, exercise sound judgement and build effective relationships with senior internal and external stakeholders.
• Flexibility to support others during peak activity or critical periods.
• Commitment to the organisation's mission, values and vision.
• Desirable: tertiary qualification in business, administration, governance, legal studies or a related discipline, and experience in healthcare, clinical governance, legal, regulatory or risk environments.

Required skills

• Advanced Microsoft 365: Word, Outlook, Teams, SharePoint, PowerPoint and Excel.
• Confidence using workflow and action-tracking tools.

What we offer

• NFP salary packaging benefits, discounted health insurance and gym memberships.
• Paid parental leave.
• Training, development pathways and career opportunities.
• Flexible hours.

Candidates must complete pre-employment checks, including reference checks, work rights, criminal history, NDIS/WWCC/WWVP checks and a health evaluation, and provide evidence of immunisation as required for the role.