Executive Assistant

About the role

Support two senior executives – the Group Managing Director and the Director of Finance and IT – at Volkswagen Group Australia's head office in Zetland. Provide high‑level administrative assistance, manage calendars, travel, and act as primary liaison for the leadership team.

Key responsibilities

• Provide high‑level administrative support to the Group Managing Director and Director of Finance & IT.
• Ensure invoicing, payments, reconciliations, reimbursements and purchase orders are accurate and processed in line with VGA requirements.
• Serve as the point of contact for the VGA leadership team and their assistants.
• Manage calendars, diaries, travel arrangements and appointments for both executives.
• Oversee office management for the Zetland office.
• Support ad‑hoc administrative duties and organise meetings for senior leadership events.
• Assist the Executive Specialist with special projects and continuous‑improvement initiatives.
• Prepare materials and take minutes for monthly board meetings.

Required profile

• Extensive experience in administration and senior leadership support roles.
• Proven ability to coordinate senior leadership meetings and take minutes.
• Strong verbal and written communication skills.
• Excellent stakeholder engagement and negotiation abilities.
• High attention to detail and ability to liaise with senior audiences clearly and concisely.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Advanced proficiency in the MS Office Suite

What we offer

• Continuous learning culture with LinkedIn Learning access.
• Reward and recognition program with quarterly and annual awards.
• Hybrid working model balancing office and home.
• Additional leave including VGA Day and birthday leave.
• Employee discounts on Audi, CUPRA, Skoda and Volkswagen vehicles.
• Free family entry to Dubbo and Taronga Zoo.
• Modern, award‑winning office with onsite parking and close proximity to train station.