Executive Assistant - Investment Bank

About the role

An investment bank based in Melbourne's CBD is looking for an experienced Executive Assistant to join its administrative function. The role provides support across multiple teams and senior leaders, covering both short-term leave and longer-term arrangements. It is office-based, five days a week, and offers a varied day with exposure to many stakeholders.

Key responsibilities

• Provide high-quality executive and administrative support to senior leaders across multiple teams
• Deliver seamless leave coverage so that service remains continuous
• Manage complex calendars, coordinate meetings and help with travel and general admin
• Build strong working relationships with executives, stakeholders and other EAs
• Adapt quickly to changing priorities and different working styles
• Maintain high standards of professionalism, confidentiality and attention to detail

Required profile

• Ideally previous experience supporting senior executives in professional services, banking or a large corporate environment
• Exceptional organisational skills and the ability to manage competing priorities
• Proactive, flexible and able to work autonomously
• Strong communication skills and the ability to build rapport with stakeholders at all levels
• High level of discretion, professionalism and attention to detail

What we offer

• Initial 9-12 month fixed-term contract, with potential for a longer-term opportunity
• Varied role with exposure to multiple teams and senior leaders
• Professional corporate environment focused on quality and collaboration

Applications are made through the recruiter, Mars Recruitment, and only successful candidates will be contacted.