Executive Assistant - Capital Markets

About the role

ANZ is looking for an Executive Assistant to provide administrative support to the Head of Capital Markets and the Head of Balance Sheet, both based in Sydney. The role also supports and coordinates marketing events for the Capital Markets business globally and provides operational support to the Australia desks. It is a full-time hybrid position based in Sydney or Brisbane.

Key responsibilities

• Support the Heads of Capital Markets and Balance Sheet and give general administrative support to senior directors as required
• Act as a professional interface between the trading businesses and internal and external clients and stakeholders
• Guide the Australia team on administrative systems and processes, including travel and logistics coordination
• Prepare agendas, presentations and meeting materials, maintain minutes and action logs, and handle confidential information with discretion
• Manage requirements for deal roadshows, conferences and functions, including pitch book (marketing) materials
• Support directors with gifts and entertainment and timely expense approval requests
• Coordinate awards submissions, business events, boardroom events and customer round-tables
• Support the logistics of Capital Markets sponsorships and events such as the Kanga, ASF Gala Dinner and ANZ Debt Conference

Required profile

• Demonstrated initiative and persistence in resolving issues such as billing and T&E
• Experience as a personal assistant to senior executives, including managing schedules, projects and events
• Proven knowledge of administrative systems and business processes in a large corporation
• Exceptional organisational skills and ability to work autonomously and in a team
• Advantageous: financial services experience, a business manager-type role in a fast-paced environment, or a degree in business or marketing

Required skills

• Proficiency in Microsoft Office
• Building business presentations and marketing material independently

What we offer

• A range of flexible working arrangements
• Access to health and wellbeing services and discounts on selected products and services