Executive Assistant and Office Services

About the role

Bain & Company Australia is seeking an Executive Assistant and Office Services professional to support two Perth‑based Partners. The role blends high‑level executive assistance with broader office coordination, ensuring the Partners operate efficiently while contributing to a welcoming office environment for staff, clients and visitors.

Key responsibilities

• Provide comprehensive executive support to two Partners, managing priorities, schedules and day‑to‑day operations.
• Maintain complex, multi‑time‑zone diaries, schedule and coordinate internal and external meetings.
• Handle meeting changes, rescheduling and communicate updates to all participants.
• Arrange domestic and international travel, including flights, accommodation, ground transport, visas and related documentation, with flexibility for last‑minute adjustments.
• Prepare meeting materials, documentation and other supporting information.
• Act as a primary point of contact for guests, supporting office logistics, events and day‑to‑day operations.
• Foster strong collaborative relationships with clients and colleagues at all levels.

Required profile

• Professional demeanor with high discretion and sound judgment.
• Excellent organizational skills and ability to manage competing priorities.
• Strong communication skills, both written and verbal.
• Experience handling confidential and commercially sensitive information.
• Proactive, detail‑oriented and able to thrive in a fast‑paced environment.

Required skills