Events Coordinator

About the role

HWLE Lawyers, a large legal partnership in Australia, is looking for an Events Coordinator in Melbourne. The role reports to and supports the National Events Manager, helping with end-to-end event management, stakeholder coordination and on-site delivery. It works closely with the marketing team and senior stakeholders to deliver events ranging from bespoke experiences to large-scale ones.

Key responsibilities

• Plan, coordinate and deliver events from concept through on-site execution and post-event reporting and analysis
• Manage event timelines, checklists, briefs, invitations, run sheets and workflows
• Prepare event budgets and secure vendors from procurement through to contract
• Liaise with venues and suppliers, negotiate rates and manage event logistics
• Lead on-the-day delivery for a seamless guest experience
• Manage event communications and enquiries, keeping stakeholders aligned on expectations and deliverables

Required profile

• Ideally a minimum of three years' experience in B2B events
• Previous events experience in professional services viewed favourably
• Proven experience managing multiple timelines and stakeholders, and managing event budgets
• Experience delivering a high volume of events
• Full working rights in Australia

Required skills

• Exceptional attention to detail, strong organisational and time-management skills
• Ability to build trust and strong working relationships
• Well-developed critical thinking
• Proficiency in Microsoft programs
• Confidence using event management and collaboration tools

What we offer

• Career pathways with 180-day career forecasting sessions
• Office in the Melbourne CBD
• Friendly culture with sports clubs, a social club and monthly firmwide drinks
• Flexibility to work outside core business hours when required

To apply, submit your CV through the Apply function on the careers site; applicants must have full working rights in Australia.