Design Team Administrator

About the role

Benmax, an HVAC design, build and maintenance company founded in 1986, is looking for a Team Administrator to join its Design team and keep projects running smoothly. Reporting to the BIM Manager, you will provide administrative and technical support, ensure projects are set up correctly and drawings and records are accurate, and act as the link between Design and Estimating. The role is hybrid, mixing home work with the office in Fortitude Valley, QLD.

Key responsibilities

• Administer Autodesk Forma, including user access, project setup, folder structures and file standards
• Set up new projects across design systems and upload, issue and maintain drawings and documents in Procore
• Keep drawing registers, transmittals, revision records and project trackers accurate
• Help with QA checks on drawings before issue and calculate material quantities from drawings and models to support Estimating
• Follow up outstanding actions, track deadlines and flag upcoming items
• Coordinate meetings (agendas, minutes, action items) and prepare project documents and reports
• Support the BIM Manager and team with travel bookings, correspondence, purchase orders, invoices and expense claims
• Help onboard new team members, including setting up system access

Required profile

• Previous experience in an administrative or document control role
• Experience managing drawing registers, revisions and transmittals
• Ability to read and interpret technical drawings
• Desirable: experience in a design, drafting, construction or technical environment
• Desirable: experience calculating material quantities or supporting an estimating team
• Desirable: a Certificate III or IV in Business Administration or a drafting-related qualification

Required skills

• Autodesk products (Forma or similar)
• Project management software (Procore or similar)
• Strong Microsoft Office suite skills
• Sharp eye for detail and care for accurate records

The position is full-time in Brisbane with a salary of $75,000-$85,000 plus superannuation depending on experience. Apply through the application link provided in the original listing.