Corporate Secretarial Assistant Manager

About the role

The Corporate Secretarial Assistant Manager will coordinate and supervise company secretarial services for a portfolio of clients. Working in a hybrid model, you will ensure high‑quality board meeting preparation, statutory compliance and client advisory across corporate and trust structures.

Key responsibilities

• Manage company registers, prepare and lodge ASIC forms, draft resolutions and statutory documents.
• Organise board and committee meeting packs, take minutes and ensure consistent, high‑quality materials.
• Oversee incorporation, deregistration, shareholding and directorship changes for client companies.
• Maintain trust registers, draft trustee resolutions and support trust administration.
• Gather KYC documentation, conduct periodic compliance reviews and monitor transaction activity.
• Supervise and train the secretarial team, enhancing practical skills and technical knowledge.
• Ensure timely billing, accurate time‑writing and support cash collection.

Required profile

• Qualification in corporate governance or a related field.
• Experience in company secretarial services, ASIC filings and board meeting support.
• Familiarity with trust administration, registers and trustee resolutions.
• Strong client‑service orientation and ability to manage a portfolio of corporate clients.
• Experience supervising a team and delivering technical training.

Required skills

What we offer

• Hybrid work arrangement (Monday‑Friday, 09:00‑17:30).
• Opportunity to work with a growing funds portfolio and diverse client base.
• Professional development through team leadership and technical training.