Contracts Administrator

About the role

De Martin & Gasparini, a concrete supply, pump and place subcontractor, is hiring a Contracts Administrator for its Pyrmont project office. Reporting to the Construction Manager, the role provides accurate and timely contracts administration, monitors project performance and reviews compliance with commercial requirements such as head contracts, subcontracts, supply agreements, quality management systems and project-specific requirements. It involves working across several concurrent projects.

Key responsibilities

• Head contract management: prepare and submit progress claims, prepare and obtain client approval of variations, maintain variation registers, resolve client back charges, follow up outstanding claims and manage bank guarantees.
• Subcontract management: analyse supplier quotations, prepare subcontract agreements and scopes of work, assess progress claims and issue payment schedules, maintain variation registers and finalise subcontracts.
• Monitoring and reporting: monitor site activities within budget, maintain building materials registers, and produce monthly project review reports, financial forecasts and concrete volume forecasts.
• Documentation control and invoicing: update construction drawings against the tender, check cost allocation of invoices and ensure invoices are authorised before payment.
• Support onboarding and safety inductions, timesheet authorisation, QA administration and quantity surveying.

Required profile

• Proven experience as a Contracts Administrator in the building and construction industry.
• Experience in a contracting environment managing many different contract types, and contract negotiation experience.
• Ideally tertiary qualifications in Construction Management, Civil Engineering or Quantity Surveying.

Required skills

• Proficiency with ERP software, particularly Jobpac and Microsoft Excel.
• Analytical, multi-tasking and problem-solving skills.

What we offer

• Permanent, full-time position within a large, profitable business.
• Career progression opportunities within Boral Australia.
• Australian-owned and operated company.
• Additional leave and generous paid parental leave.