Buyer – Retail Purchasing (Fashion)

About the role

Calexico is seeking a meticulous Buyer to support the Head Buyer in managing the day‑to‑day purchasing operations for its multi‑brand fashion boutiques. This full‑time, on‑site position is based in Fortitude Valley and focuses on ensuring accurate orders, clean data, and smooth stock flow across more than 125 international designers.

Key responsibilities

• Own the end‑to‑end purchase order process, from entry to supplier confirmation, amendments and delivery tracking.
• Manage product data integration into retail and e‑commerce systems, ensuring style codes, colours, sizes, costs and RRPs are accurate.
• Build and maintain buying spreadsheets, linesheets and OTB tracking using advanced Excel functions.
• Track and reconcile deliveries, flag delays and coordinate with the warehouse.
• Liaise with designers, showrooms and agents across time zones for confirmations, delivery dates and reorders.
• Produce and analyse sell‑through reports, highlighting risks, opportunities and reordering needs.
• Maintain sample inventory, support end‑of‑season reconciliation and markdown tracking.
• Keep the buying calendar, contacts and supplier information meticulously organised.

Required profile

• Advanced Excel proficiency – daily use of pivot tables, VLOOKUP, complex formulas and conditional formatting.
• Experience with retail ERP systems such as Retail Express or similar.
• Exceptional attention to detail and ability to catch errors early.
• Highly organised, able to juggle multiple workstreams and deadlines.
• Clear, confident communicator comfortable dealing with international partners.
• Calm under pressure, solutions‑focused and reliable.
• Genuine interest in fashion and awareness of leading designers.

Required skills

• Advanced Excel (pivot tables, VLOOKUP, complex formulas, conditional formatting)
• Retail ERP system (Retail Express or equivalent)