Business Administration Trainee (Certificate III in Business)

About the role

A Portland-based building firm, recruited through Westvic Staffing Solutions, is offering a full-time Business Administration Traineeship. The trainee supports the day-to-day administration of the organisation, including office work, client communication, record keeping and site visits, while completing a Certificate III in Business. The position is 38 hours per week, Monday to Friday.

Key responsibilities

• Greet callers and handle enquiries by phone and in person, and refer clients to the right contacts
• Arrange and record appointments, and take minutes of meetings and toolbox talks
• Perform clerical and secretarial work: word processing, filing, mail handling, bookkeeping and banking, and ordering stock and office supplies
• Operate office equipment such as photocopiers, facsimiles, switchboards and computers, and input, store and retrieve data
• Prepare agendas, itineraries and meeting formats, and print letters and address labels
• Use financial packages to run payroll, maintain ledgers and journals, and prepare financial reports
• Receive and record invoices, prepare and send invoices to debtors, and verify transactions
• Take on higher-level supervisory duties and coordinate negotiation and conflict resolution once enrolled in the Certificate III

Required profile

• Initiative, punctuality and reliability, with a friendly, professional manner and strong work ethic
• Ability to deal with customers, sub-contractors and suppliers
• Interest in construction, design or business management is an advantage
• Genuine interest in undertaking the Certificate III in Business
• Driver's licence or in the process of obtaining one

Required skills

• Computer literacy and ability to use office equipment and software
• Financial packages for payroll and accounting

What we offer

• 12 months of paid work plus a nationally recognised Certificate III in Business
• Ongoing mentoring and support
• Potential of ongoing employment after the traineeship
• Clerks Private Sector Award wage at National Training Wage Level A, with 12% superannuation

Applications close on Friday 6 November 2026; the start date is negotiated with the successful applicant.