Assistant Company Secretary

About the role

The Assistant Company Secretary will join the Legal, Risk and Governance team of a leading ASX‑listed financial services organisation. Reporting to the Chief Legal, Risk and Compliance Officer, the role supports board administration, corporate governance and regulatory compliance across both listed and unlisted entities.

Key responsibilities

• Coordinate board and committee meetings, prepare agendas, distribute papers, record minutes and track actions.
• Prepare and manage written resolutions and board documentation.
• Oversee execution and filing of corporate documents and maintain statutory registers.
• Liaise with regulators, share registries, shareholders and other external stakeholders.
• Assist in preparing annual reports, governance disclosures and shareholder communications.
• Prepare and lodge regulatory filings and market announcements.
• Support key governance events such as AGMs and periodic reporting.
• Identify and implement process improvements for the secretariat function.
• Provide timely governance advice to internal stakeholders.

Required profile

• Minimum 3 years of company secretariat experience, preferably with ASX‑listed entities.
• Tertiary qualification in law, business, governance or a related discipline.
• Strong understanding of Australian corporate legislation and governance principles.
• Experience in financial services, funds management or other regulated industries is desirable.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills and experience working with senior stakeholders.

Required skills