Assistant Company Secretary (Hybrid, Sydney)

About the role

Westpac is seeking an Assistant Company Secretary to support governance and board operations across its subsidiaries. Based in Sydney with a hybrid work model, you will help ensure regulatory compliance and high‑quality board processes.

Key responsibilities

• Support subsidiary governance activities, including board and committee processes
• Coordinate board meetings, prepare agendas, papers, minutes and resolutions
• Manage regulatory lodgements and statutory filings (ASIC)
• Maintain accurate company records and registers through Diligent Entities
• Assist with ASX and international stock exchange announcements
• Support statutory reporting, annual reviews and governance processes
• Contribute to improving Secretariat processes, controls and systems
• Engage with senior stakeholders across Legal, Risk, Finance and the broader business

Required profile

• Experience in company secretariat or governance roles, preferably within financial services
• Strong understanding of corporate governance and ASIC regulatory obligations
• Knowledge of board and committee processes, including preparation of papers and minutes
• High attention to detail with ability to manage competing deadlines
• Confidence working with senior stakeholders and handling sensitive information
• Strong written and communication skills

Required skills

• Diligent Entities (or similar board management system)

What we offer

• Special offers on banking products and employee‑only mortgage rates
• Flexible work arrangements and a range of leave options including Culture, Lifestyle and Wellbeing leave
• Tailored learning and development programmes to grow your career
• Opportunities to volunteer and give back to the community
• Inclusive workplace supporting veterans, Indigenous Australians and neuro‑diverse employees