Administration Supervisor – Site Operations

About the role

This permanent, full‑time position is a hands‑on, varied role that supports daily site operations and provides direction to the Administration Officer. Reporting to the Administration Manager, you will ensure smooth office coordination, visitor compliance, product scheduling, dispatch and sampling.

Key responsibilities

• Manage frontline administration – answer phones, handle emails and correspondence with internal and external stakeholders.
• Supervise and mentor the Administration Officer, providing guidance and support.
• Prepare meeting documents, take minutes and distribute notes.
• Assist with weighbridge receivals, testing, inspections, documentation and tag generation.
• Ensure safe receivals and compliance with site safety and induction requirements.
• Enter, reconcile and report testing and receival data, investigating any anomalies.
• Generate work orders, dispatch information and material reports in JD Edwards (JDE).
• Maintain electronic and hard‑copy filing systems and other records.

Required profile

• Proven success in a similar administrative role.
• Experience in transport, logistics, manufacturing or an industrial environment is advantageous.
• Strong organisational skills, high attention to detail and problem‑solving ability.
• People‑management or team‑lead experience is highly favourable.
• Excellent written and verbal communication and a commitment to safety and quality.
• Certificate III in Business Administration (or similar) is desirable.

Required skills

• Microsoft Office 365
• Microsoft Excel
• JD Edwards (JDE) data entry and reporting

What we offer

• Competitive salary package.
• Permanent, full‑time employment with a respected local employer.
• Opportunities to develop skills, knowledge and career.
• Ongoing training and a supportive, positive work environment.