Administration Officer

About the role

Aegis Karalee, part of the Aegis Aged Care Group, is looking for enthusiastic Administration Officers for a full-time Monday-to-Friday position. The ideal candidate is confident in scheduling and has a good knowledge of admissions, payroll and reception. The group provides aged care in 29 facilities across Western Australia.

Key responsibilities

• Provide a professional and friendly reception for residents, families, visitors and staff.
• Create and maintain fortnightly rosters, manage master rosters, daily allocation sheets, offer shifts and cover sick calls.
• Manage staff leave, including sick leave, parental leave, shift swaps and permanent shift changes for TCP staff.
• Handle administrative tasks such as rostering, payroll preparation, compliance and staff engagement.
• Carry out general duties such as filing, archiving, staff onboarding and offboarding, and other tasks directed by the Facility Manager.
• Manage agency staff requirements and coordinate student placement schedules across the facility.
• Assist the Facility Manager and other senior staff as required.

Required profile

• Extensive knowledge of rostering practices and systems, with strong problem-solving skills.
• Experience in a front-facing administration or reception role in a fast-paced environment.
• Passion for customer service and building positive relationships; high accuracy and data entry skills.
• Intermediate computer skills, including the Microsoft Office suite.
• Paid experience in aged care is desirable but not essential; payroll experience is preferred but not essential.

What we offer

• Competitive rates of pay.
• Comprehensive orientation program.
• Ongoing training and development opportunities.
• Career progression within a growing organisation.