Administration Officer – Fixed Term (12 months)

About the role

The Administration Officer will provide high‑quality administrative support to the Leadership team within Hume City Council’s Assets Department. This fixed‑term position (12 months) focuses on managing strategic and operational requirements, as well as supporting marketing initiatives for Hume Leisure.

Key responsibilities

• Prepare reports, letters, spreadsheets and other documents as required.
• Maintain timetables, diaries and schedule activities for the Departmental Manager.
• Serve as a primary contact for internal and external customers, ensuring compliance with corporate policies.
• Perform general admin duties: document preparation, data entry, filing, photocopying, scanning, plan printing, system maintenance and database integrity.
• Facilitate departmental compliance with systems such as Content Manager, Hume Connect, Finance One and Property CI.
• Ensure quality assurance of all administrative policies and procedures.
• Support special projects including audits, archiving, records management, mail‑outs and mail merges.

Required profile

• High proficiency in Microsoft Word, Excel and Outlook, and experience using an intranet.
• Demonstrated experience providing meeting and conference support (agendas, minutes, bookings, document formatting).
• Nationally recognised Certificate in Administration or equivalent experience.
• Strong organisational abilities and capacity to develop and improve administrative procedures.
• Excellent verbal and written communication with diverse stakeholders.
• Team‑oriented with a focus on delivering high‑level customer service.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Intranet navigation

What we offer

• Fixed‑term 12‑month contract
• Salary of $77,133 per annum plus superannuation