Administration and Business Partner

About the role

Alexion, AstraZeneca Rare Disease, is looking for an Administration and Business Partner to provide trusted support to the General Manager, Leadership Team and wider business. The role combines executive support, compliance coordination and enterprise-wide activity, covering administration, onboarding, reporting and business operations. It is a 12-month, part-time position (4 days per week) based at the Sydney Head Office with hybrid working.

Key responsibilities

• Provide proactive, accurate and confidential business assistance to senior executives and collaborators across administrative, operational and compliance activities.
• Support Leadership Team and strategy meetings, including coordination, follow-up actions, information gathering and business performance activity.
• Coordinate compliance and operational administration, including carbon emissions reporting, meter readings, SHE requirements, training completion, Medicines Australia continuing education and Code of Conduct tracking.
• Handle new starter onboarding, including welcome information, required training, induction content and internal systems access.
• Maintain and update SharePoint sites, flowcharts, Visio presentations, filing systems, information repositories and business records.
• Capture, coordinate and analyse information for reports, business updates and ad hoc projects using Microsoft Outlook, PowerPoint and, where applicable, Power BI.
• Work independently with partners, follow up actions, support third-party receptionists with call triage and escalation, and handle confidential or time-sensitive requests with good judgement.

Required profile

• Experience in senior administration, executive support, business support, secretarial work or a similar role with broad responsibilities and independent ownership.
• Strong organisational skills and attention to detail, with a proven track record of working independently and anticipating follow-up actions.
• Strong customer management, communication and follow-up skills, able to be firm, persuasive and respectful.
• Ability to maintain confidentiality and support executive leadership and multiple collaborators.
• Desirable: experience in a pharmaceutical, biotechnology or regulated environment; experience supporting compliance, SHE, onboarding, finance or leadership team activities; diploma in secretarial studies, business administration or a related field.

Required skills

• Proficiency with Microsoft Outlook and PowerPoint.
• Confidence to learn new systems and processes.
• Desirable: experience using or maintaining SharePoint sites, and experience with Power BI, data gathering or business reporting.

The application deadline is 4 November 2026. Candidates can apply through the Alexion careers website.