Workshop Job Administrator

About the role

Sandvik Mining is looking for a Workshop Job Administrator in Heatherbrae, NSW. The role keeps service operations running smoothly and supports internal and external stakeholders with work-in-progress management, data entry, order processing, estimates and a wide range of administrative tasks, including parts ordering, invoicing and purchase orders.

Key responsibilities

• Follow Sandvik's safety policies and support the Zero Harm vision, maintaining high standards of health, safety and quality.
• Coordinate warranty claims and process repairs and maintenance jobs.
• Create job estimates, quotes and schedules.
• Create and send order acceptance and acknowledgement.
• Adhere to Work in Progress (WIP) processes for the workshop.
• Liaise with Accounts Receivable and Finance on customer credit issues.
• Provide administrative support to the workshop.

Required profile

• Confident user of the Microsoft suite of products.
• Familiar with Aurora and/or Maximo or similar enterprise management software.
• Excellent time management and organisation; able to work unsupervised.
• Strong customer service focus, initiative and drive to meet customer satisfaction targets.
• Previous experience in a workshop environment is beneficial.
• Right to live and work in Australia; a pre-employment medical is required.

What we offer

• Company-wide bonus scheme.
• Training and development, including contributions towards external study.
• Paid parental leave funded by the company, with superannuation contributions during leave.
• Sandvik Wellness Program and a comprehensive employee benefits program, including salary sacrifice options and a length of service recognition program.
• Employee referral program paying up to $5,000 per successful referral.

Applications close on 28 November 2026, or earlier if an ideal candidate is found. Agencies need not apply.