Senior Executive Assistant - Buildings Leader

About the role

Aurecon is hiring a Senior Executive Assistant to support the Buildings Leader for Victoria and South Australia. The role is a trusted partner in the growth of the Buildings business, which has around 245 people and is geographically dispersed. The assistant acts as an extension of the leader, anticipating needs, exercising sound judgement and taking ownership of outcomes with significant autonomy.

Key responsibilities

• Manage complex calendars, competing priorities and leadership rhythms across a large, geographically dispersed business.
• Own inbox management, triage communications, escalate priorities and follow through on important actions.
• Prepare meeting agendas, briefing packs and executive-level correspondence.
• Support senior coordination activities, leadership meetings and business-wide initiatives.
• Coordinate travel, accommodation and logistics across Australia.
• Manage approvals, expenses, leave administration and workflows through systems such as Workday and Dynamics.
• Prepare executive briefings for client meetings, including attendee research, relationship history and recommended discussion topics.
• Identify risks and remove roadblocks proactively, and use digital tools, automation and Microsoft Copilot to improve productivity.

Required profile

• 7+ years of Executive Assistant experience supporting a senior executive or business leader in fast-paced environments.
• Experience in engineering, consulting, professional services or similar complex environments is highly regarded.
• Exceptional organisational skills, strong judgement and proven experience with calendars, inboxes, travel, expenses and priorities.
• Excellent written and verbal communication skills.
• Comfortable working autonomously and as a trusted extension of the executive supported.

Required skills

• Advanced Microsoft Office, Outlook and Teams.
• Enterprise systems such as Workday and Dynamics; Workday experience is highly regarded.
• Curiosity for emerging technologies and AI tools such as Microsoft Copilot.

What we offer

• Close collaboration with influential leaders and contribution to one of Aurecon's largest businesses.
• A flexible working approach, diverse perspectives and learning opportunities.