Senior Executive Assistant - Buildings Leader

About the role

Aurecon is hiring a Senior Executive Assistant to support the Buildings Leader for Victoria and South Australia. The role acts as an extension of the leader, anticipating needs and taking ownership of outcomes with significant autonomy. It supports a business of around 245 people and plays a key part in its continued growth.

Key responsibilities

• Manage complex calendars, competing priorities and leadership rhythms across a large, geographically dispersed business
• Own inbox management, triage communications, escalate priorities and follow through on important actions
• Prepare meeting agendas, briefing packs and executive-level correspondence
• Support senior coordination activities, leadership meetings and business-wide initiatives
• Coordinate travel, accommodation and logistics across Australia
• Manage approvals, expenses, leave administration and workflows through systems such as Workday and Dynamics
• Prepare executive briefings for client meetings, including attendee research, relationship history and discussion topics
• Identify risks and remove roadblocks proactively
• Use digital tools, automation and Microsoft Copilot to improve productivity

Required profile

• 7+ years of Executive Assistant experience supporting a senior executive or business leader in fast-paced environments
• Experience in engineering, consulting, professional services or similar complex environments is highly regarded
• Exceptional organisational skills and strong judgement, able to act independently and think several steps ahead
• Excellent written and verbal communication skills

Required skills

• Advanced Microsoft Office, Outlook and Teams
• Enterprise systems such as Workday and Dynamics; Workday experience highly regarded
• Genuine curiosity for emerging technologies and AI tools like Microsoft Copilot