Practice Administrator - Disputes

About the role

Clayton Utz is seeking an experienced legal secretary to join its Disputes team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis. You will support Partners Alex Rose, Sheena McKie and their teams, with a focus on the fast-paced Disputes practice, and work closely with other practice groups and business support teams.

Key responsibilities

• Support partners and lawyers with general admin, client management, systems, timesheets and ad hoc tasks
• Handle general accounts, reporting and monthly billing, including client liaison
• Coordinate with clients, counsel, consultants and internal teams
• Prepare presentations and documents
• Manage files and matters, including conflict checking, opening and closing
• Manage phones, email, electronic diaries and voicemail for partners and team members
• Organise meetings and travel
• Support the Clients and Markets team with event coordination and business development initiatives

Required profile

• Minimum 3 years' experience in a legal secretarial role supporting Partners or C-level executives
• Ability to take initiative and own daily management tasks
• Positive, friendly, solutions and team-focused mindset
• Excellent written and verbal communication skills
• Flexible, collaborative approach to different stakeholders
• Organised, efficient approach to admin with good prioritisation and deadline management

Required skills

• Experience with billing processes, including Aderant / CMS or similar financial software
• Intermediate Microsoft Office (Word, Excel, PowerPoint, Outlook)

The firm states it supports flexible work arrangements and prefers direct applications through the recruiter.